Outlook is a popular email client used by millions of people worldwide. It provides many features to help users communicate more effectively, including the ability to format and edit emails. However, some users may not be aware of one useful feature: formatting marks.
Formatting marks are hidden characters that show the formatting of a document, such as paragraph marks, tab characters, and spaces. They may seem insignificant, but they can be extremely helpful in editing and formatting emails.
By toggling formatting marks in Outlook, you can easily spot errors in your emails, adjust formatting, and avoid wasting time on manual formatting. Formatting marks can also help you ensure that your emails are consistent and professional, as you can quickly see if there are any unnecessary spaces, breaks, or formatting errors.
In this article, we will show you how to toggle formatting marks in Outlook using both the Ribbon and the keyboard shortcut, so you can enhance your email writing skills and save time.
Method 1: Using the Keyboard Shortcut
Open Outlook
The first step is to open Outlook on your computer. You can do this by clicking on the Outlook icon on your desktop or by searching for it in the Start menu.Create a New Email
Once you have opened Outlook, click on the "New Email" button to create a new email message.Use the Keyboard Shortcut
To toggle formatting marks using the keyboard shortcut, simply press "Ctrl+Shift+8" on your keyboard. This will toggle the formatting marks on or off.Save Changes
Once you have toggled the formatting marks to your desired setting, continue composing your email. You don't need to save any changes when using the keyboard shortcut.
Method 2: Using the Ribbon
Open Outlook
The first step is to open Outlook on your computer. You can do this by clicking on the Outlook icon on your desktop or by searching for it in the Start menu.Create a New Email
Once you have opened Outlook, click on the "New Email" button to create a new email message.Click on the "Format Text" Tab
After you have opened a new email, you will see the "Format Text" tab on the ribbon. Click on this tab to see the formatting options available.
Click on the "Paragraph" Dialog Box Launcher
In the "Paragraph" group, you will see a small arrow or dialog box launcher. Click on this arrow to open the "Paragraph" dialog box.Toggle Formatting Marks
In the "Paragraph" dialog box, you will see an option for "Show document content." This option includes a checkbox labeled "Show formatting marks." Click on this checkbox to toggle the formatting marks on or off.Save Changes
Once you have toggled the formatting marks to your desired setting, click on "OK" to save the changes and exit the "Paragraph" dialog box.
Besides formatting, email security is also an important consideration when it comes to sending emails. One crucial aspect of email security is encryption, which helps protect your emails from unauthorized access. If you're interested in learning more about email encryption and how to implement it, be sure to check out our article on email encryption best practices.
Congratulations! You have now learned how to toggle formatting marks in Outlook using both the Ribbon and the keyboard shortcut. You can now view and edit your emails with more precision and accuracy. This feature can help you spot errors in your emails, adjust formatting, and avoid wasting time on manual formatting.
Conclusion
In this article, we have shown you how to toggle formatting marks in Outlook. This simple yet powerful feature can help you improve your email writing skills and save time. By using formatting marks, you can enhance the readability and clarity of your emails, and make a great impression on your recipients. We hope this article has been helpful, and don't forget to visit our website at www.nexgentec.com for more useful tips and tricks.